Pacific Workplaces Response to Coronavirus

Updated: 7/1/20

Caring about the health, safety, and well-being of our workspace communities is a core value of Pacific Workplaces (Pac).  We continue to support our members virtually as our local government agencies continue shelter-in-place mandates.  However, we wish to proactively communicate our plan to mitigate the spread of Covid-19 once our spaces re-open.  We have new health and safety protocols and will update this page as things change, or as we receive new information from our public health agencies.

Health and Safety Protocol

Entering the Community

  • If a member or guest does not have a mask, our staff will provide one and they will be asked to put on a mask immediately.  Each person is required to wear a mask (working in a single-person office with the door closed is the only exception).
  • Pac employees will ask guests/members about symptoms (cough, shortness of breath, sore throat, headache, stuffy nose). Have they been around anyone that has been exposed in the last 14 days?  If the answer to the question is yes, they are not allowed to enter the space until 14 days since their exposure.
  • Hand sanitizer should be used during every screening (sanitizer will be available at the screening station).
  • Masks should be worn everywhere and at all times in the space except when someone is in a single person office with the door shut.  Individuals must have a mask available inside their office in case anyone knocks and comes in.  Each person must wear a mask in all community areas like hallways, lounge, reception, copy area, mail retrieval area, or any space that is not a single person office with the door shut.  Masks must cover the nose and mouth at all times.

Coworking Space Social Distancing NextSpace Santa Cruz

Workspaces, Meeting Rooms, Lounge, Copy & Mail Areas, Phone Booths: 

Cleaning & Sanitizing:

  • Common areas, high-traffic areas, door handles, and light switches will be cleaned with sanitizer on a regular basis (every two hours or more if it is a high-touch area).
  • Coworking stations and chairs will be cleaned after a member leaves the space.
  • Members are asked to wipe down any common surface area they have touched such as the copy machine, coworking station, or lounge/kitchen countertops. Cleaning supplies will be provided.
  • Copy and mailrooms will be cleaned throughout the day and after mail is sorted.
  • Meeting room tables and chairs, credenzas, and remote controls will be cleaned after every meeting with sanitizer .
  • Meeting rooms will be de-densified with fewer seats and areas marked as ‘reserved’ to encourage physical distancing.

De-densification of Meeting Rooms | Social Distancing | Pacific Workplaces San Mateo

Circulation

  • People will be instructed to follow the arrows posted on the walls in a one-way direction to circulate the space. This will lead to exiting into common areas of the building at times in order to return to the lobby.
  • Maintain social distancing of six-feet at all times and respect others.

Flexible Office Space Social Distancing

Workstations (Coworking & De-densification)

  • Each seat needs to be at least six-feet apart and meeting rooms should have more space between the participants.  Open coworking areas need to be properly spaced by Pac staff.  Seats may be marked ‘reserved’ to create proper and safe spacing.

Coworking Health and Safety Social Distancing Pacific Workplaces Oakland

Coworking Space Health and Safety Plexiglass

Food

  • If food is brought into the office it should be in single-serving packaging and not available for people to serve themselves out of a large dish, bag, or larger container (i.e. a bag of bagels for everyone to share is not permitted at this time).  In short – please do not share food.
  • We will expand our offerings of single-use cutlery and other food supplies like coffee creamer.
  • Pac and Nextspace staff will make the coffee. Members and guests should not make coffee at this time to keep exposure as low as possible.

Hygiene guidelines for all

  • We have installed hands-free sanitizers for everyone’s convenience.
  • Please bring your own mask and sanitizers for your personal/daily use.  Masks will be provided for those who don’t have one, but we ask members, guests, and staff who are in the space daily to provide their own masks and hand sanitizer as supplies can be difficult to obtain and quantity limits are still in place for many items.

Flexible Office Space Covid-19 Health and Safety Policy | Pacific Workplaces

Coworking Space Health and Safety Hand Sanitizer

Everyone should be washing their hands frequently. Use your arm or sleeve when coughing or sneezing, not your hands, and use hand sanitizer regularly. Dispose of any tissues immediately and wash your hands or use sanitizer any time you have used tissues. If you experience any symptoms seek medical attention immediately and please remove yourself from the space.  If you feel sick or unwell – stay home.  For further information on how to proect against infection, check out this guide.

We are so grateful to our community managers and Pac staff who are on the front lines of ensuring the health and safety of members, guests, and all who enter our spaces.

Healthy Coworking Space Face Masks | Pacific Workplaces

Re-imagining Our Workplaces

See our plan to reconfigure the setup of our spaces.  This guide serves as a general outline on how we plan to maximize health and safety in our workspace communities.  Download the full guide (pdf)

Thank you to our friends at Workplace Studio for sharing your design tips and general recommendations.

Back to Business Covid-19 Office Re-entry Guide

Photo credit: Workplace Studio